2016 Yearly HOA Meeting

Accokeek Fire Hall

May 3, 2016

Meeting called to order at 7:02 pm as Quorum was reached with 26 residents in attendance. (34 Total property owners attended). All residents in attendance were given an agenda as well as a report from the treasurer.

  • Approval of 2015 EFHOA annual meeting minutes.

INTRODUCTION OF 2016 BOARD MEMBERS

Mike Yestramski – President

Jared Dugan – Treasure

Paige Quillin – Secretary

Don Cloutier – Board Member

Jessica Stiver- Board Member

REVIEW OF OLD BUSINESS:

Van Go:  Still an issue coming in and out of the neighborhood, dropping people off in areas there are not stops.  Mike reminded residents that we are on county roads and they have the right to drive in the neighborhood and make stops.  Mike advised best option is for the residents to call Van Go again and complain- also attend a Charles County Commissioners Meeting to grieve their complaints.  The HOA has no formal control over this issue.

Speeding:  Residents complained about Eutaw Forest Drive speeders and Mike said as an HOA we have no control over this issue.  Please call the sheriff’s office and speak to our neighborhood CCSO liaison, CPL Travis Yates, and ask him to come do speed control.  The more residents that complain about the issue, the more likely we are to have the sheriff’s office come set up radar.

Renters:  The owner of the property is the responsible party, they are also responsible for passing along covenants to the renters and the owners are responsible for the infractions.

NEW BUSINESS:

Dues:  Dues notices were sent out and checks are coming in.  Residents were reminded that we do have some people in collections for dues and court costs.

Mosquito Control: Residents wanted to know how the county determines if spraying will occur, especially since we are paying for the service.  Jared will ask when they notify us that spraying is starting and will update us.

Website:  Asked for any volunteers that have WordPress/website building knowledge that could help us update the site- we did have one volunteer who was to provide his contact to Mike after the meeting.  The question was raised if we wanted to hire someone for this job and it was determined for what we do with the site the cost could be too much and we would continue to rely on volunteers. We will also start posting the names of those delinquent on their dues on the webpage, we checked with legal counsel and we are within our rights to do so.

Facebook:  The question was raised as to why it was not created as a public group?  When it was set up the decision was to keep it a private page so that only residents could make comments and post- we did not want any negativity on the page.  We asked for a volunteer to revamp and make the page a “group page” and be the admin.  One resident volunteered for this task.

Covenant Violations:  There is only so much the HOA can do about these violations.  It takes time and legal counsel to act on these.  Mike suggested if anyone wanted to make the covenants have “more teeth” it would require the covenants to be amended.  The last amendments were in 2006 and took over 2 months of going door to door to get the changes implemented.  This in itself is very time consuming but it is the only legal way to change the covenants.

New Entrance Sign: A new sign will be going in the next 2 months. We did recoup money via our insurance to cover the cost of replacing the entire sign at the Captain Dement entrance.  We will also be updating the entrance sign to Eutaw Forest Drive to match and this will come out of the savings account.

Fences:  Discussion on full chain link fences,,, NOT ALLOWED.  A resident asked if a vegetative fence was allowed.  Mike explained that it is on resident property and we cannot control what people plant on their property as long as it is well maintained.

Solar Panels: There is nothing in the covenants prohibiting the use of solar panels.

Board of Directors: We are in desperate need of more volunteers to be on the Board.  Mike explained if we do not have volunteers the Board may be forced to hire an outside company.  These companies charge a large fee to manage the HOA and the yearly dues would go up from $75.00 per year to a starting fee of $250 and up.  Mike as well as former HOA President, Jim Chappelar, discussed how problematic that would be- we have people now who do not pay dues imagine the problems that we would have collecting that much a year.  Mike asked for volunteers and several people expressed interest.  A motion was set forth and second by residents to appoint these members to the board. A meeting will be held in the next month to vote on positions.  Thanks to the following for volunteering their time to help the EFHOA.

Craig Meinhart,  Dena Langley,  Bob Tafares,  Pat Pickeral,  Mike Stringer

Meeting adjourned at 8:27pm.